Privacy Policy

Welcome to www.weareearthed.co.uk (“we”, “our”, “us”). We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following data about you:

·      Personal identification information (name, email address, phone number)

·      Technical data (IP address, browser type, device information)

·      Usage data (how you use our website)

·      Marketing and communications data (your preferences in receiving marketing)

2. How We Collect Your Data

We collect data through:

·      Forms you complete on our website

·      Correspondence (email, phone, or otherwise)

·      Cookies and tracking technologies

3. How We Use Your Data

We use your data to:

·      Provide and maintain our website

·      Respond to enquiries

·      Send marketing communications (where consent has been given)

·      Improve user experience

·      Host and manage webinars and events (including via third-party platforms such as Zoom and Eventbrite)

·      Record webinars for replay, training, and promotional purposes (where applicable)

·      Follow up with attendees regarding events, including sharing recordings and relevant marketing communications (where consent has been given)

·      Comply with legal obligations

Webinar Recording Notice: Where webinars or events are recorded, participants will be informed in advance (e.g. at registration or before joining the session). By attending a recorded session, you acknowledge that your participation (which may include your name, image, voice, or contributions) may be captured and used for the purposes outlined above.

4. Legal Basis for Processing

We rely on the following legal bases:

·      Consent

·      Contractual necessity

·      Legal obligation

·      Legitimate interests

5. Data Sharing

We may share your data with:

·      Service providers (hosting, analytics, email services)

·      Webinar and event platforms (such as Zoom and Eventbrite) where you register for or attend our events, including where recordings may be processed or stored

·      Legal authorities where required

Where we use third-party service providers to process personal data on our behalf, we ensure appropriate safeguards are in place as required by UK GDPR. This includes entering into Data Processing Agreements (DPAs) with providers such as Zoom and Eventbrite to ensure your data is handled securely and lawfully.

We do not sell your personal data.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy.

7. Your Rights

Under UK GDPR, you have the right to:

·      Access your data

·      Correct inaccurate data

·      Request deletion

·      Restrict or object to processing

·      Data portability

·      Withdraw consent at any time

To exercise your rights, contact us at: [Insert Contact Email]

8. Data Security

We implement appropriate security measures to protect your data.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for their privacy practices.

10. Changes to This Policy

We may update this policy from time to time. Updates will be posted on this page.

11. Contact Us

If you have any questions, contact us at: Email: phoebe.currie@weareearthed.co.uk